Meciwel investments limited is looking for a suitable and well qualified candidate to join the team as a company administrator on a full-time basis.
Applications are open up to the 31st of August 2026 at 5:00pm EAT.
The candidate should have a prior experience in the following areas.
⦁ Managing daily office operations; Attending to clients, handling phone calls and emails, scheduling meetings and linking with project staff and all subcontractors. ⦁ Contracts documentation and management; maintaining digital and physical filing systems, tracking project milestones, tracking deadlines and progress of bids as well as participating in bidding processes. ⦁ Act as a central communication link between office staff and field work teams and ensuring that all the concerns raised are attended to through the respective offices. ⦁ Ordering and managing inventory for office supplies, safety gear, tools and all the equipment and ensuring that they are in good conditions through the department heads and immediate users. ⦁ Processing invoices, subcontractor applications for payment, and receipts as guidded by the finance officers. ⦁ Tracking project expenses, material schedules and monitoring office or site budgets against master plans or initial budgets and workplans. ⦁ Tracking subcontractor and employee insurance certificates and compliance records for all projects as required by clients and local authorities. ⦁ Assisting with new employee onboarding, paperwork, and training schedules. ⦁ Scheduling project meetings, site visits, and coordinate executive calendars regularly. ⦁ Regular financial record keeping by using all online and onsite tools and filing of all receipts ahead of the regular audits. ⦁ Ensuring regulatory compliance across all active building projects and clear filing of all project documents. ⦁ Participating in preparation of reports as required by clients and ensuring timely responses from field teams. ⦁ Regular Updating of digital and paper files, entering data into databases, carrying out basic book keeping, tracking invoices and office budgets. ⦁ Any other duties as assigned by the immediate supervisor. Suitable and well qualified candidates who must be computer literate with knowledge of Microsoft programs, use of internet programs should send their applications, CVS and documents to info@meciwel.com . The CVS must bear referees with their phone numbers and emails well indicated. Meciwel Investments limited is an impartial entity and does not employ it’s staff basing on tribe, religion, color, political party or any other factor beyond competence and professionalism. If you don’t hear from us within 60 days after the deadline, please consider your application un successful
